Property management made easy.Less chasing. More managing.
Let AI handle routine enquiries, payment reminders and maintenance follow-ups, so your team can focus on tenants, owners and growing your portfolio.
One place for your properties, tenants, payments and maintenance.
Your team shouldn't spend the day chasing payments, repairs and replies.
Most of the working day goes on follow-up, not management. It's the same work every week, and it grows with every property you take on.
Chasing rent and service charges
Calling and messaging the same tenants every month, then working out who has actually paid.
Who still owes for March?Answering the same questions
What's my balance? When is rent due? Did you get my payment? Your team answers them one message at a time.
Same question, againFollowing up with contractors
Who is assigned? Has anyone been on site? Is it fixed? Every repair takes several calls to close.
Any update on the leak?Searching through WhatsApp
Requests, photos and payment screenshots scattered across group chats and personal phones.
47 unread messagesUpdating spreadsheets
Tenancies, payments and arrears kept in separate files that are never quite up to date.
"Final_v3_REAL_2.xlsx"Keeping owners informed
Owners want to know what was collected, what was repaired and what it cost. Pulling that together takes hours.
Owner update due FridayRealynFlow brings this work into one place and takes the routine parts off your team.
See how it worksEvery property. Every tenant. Every task. One clear view.
Your records, payments, repairs and conversations live together. A payment updates the tenant's balance. A repair request arrives already linked to its unit. Nobody copies information from one place to another.
Payments and arrears
Rent and service charge schedules, receipts, reminders and arrears in one place. See who has paid, who hasn't, and who has already been reminded.
Properties and units
Every property, block and unit, with its owner and occupants, in one record. Bring your existing spreadsheets with you.
Tenants and tenancies
Who lives where, on what terms, and when each tenancy ends. Tenant history stays with the unit.
Maintenance
Repair requests logged, prioritised and assigned, then tracked until the job is signed off with a photo.
Communication
Tenant and contractor conversations, notices and announcements, each linked to the right property and unit.
Oversight and reporting
Collections, arrears, open requests and overdue jobs across your portfolio, with a record of who did what.
Owner statements and fund ledgers
Owner statements, commission and service-charge fund accounting, synced to your accounting system.
RealynFlow is in its pilot phase. See what pilot customers get today
Routine work handled. Your team stays in control.
RealyBot, the RealynFlow assistant, works in WhatsApp alongside your team. It takes on the repetitive messages and follow-ups, and passes anything that needs judgement to a person.
What it takes off your team
- Answers routine tenant questions about balances, due dates and receipts, using your records
- Turns a WhatsApp message, photo or voice note into a repair request, linked to the right property and unit
- Sends payment reminders before and after the due date, on the schedule you choose
- Follows up with contractors on open jobs and asks for a photo when the work is done
- Prepares a daily summary of overdue payments and open jobs for your team
How you stay in control
- Quotes, waivers and other decisions involving money wait for a manager's approval
- Balances come straight from your records, never estimated
- When it isn't sure, it hands the conversation to your team
- Reminders and escalations follow rules you set, so nothing depends on guesswork
- Every message and action is recorded, so you can see what was said and done
Example: payment reminders you set up once
You decide when reminders go out and what they say. RealynFlow sends them to each tenant on WhatsApp, stops as soon as a payment is recorded, and tells your team who still needs a call.
- 13 days before
Friendly reminder with the amount due
- 2Due date
Reminder to anyone who hasn't paid
- 35 days late
Firmer follow-up to the tenant
- 410 days late
Flagged to your team to call
Grow your portfolio without growing your admin workload.
When routine follow-up runs on its own and every record is in one place, the same team can look after more properties, and look after them better.
Less manual work
Reminders, routine replies and repair follow-ups go out without anyone typing them.
Faster responses
Tenants get answers to common questions straight away, even outside office hours.
Clearer payment tracking
See what is due, paid and overdue for every unit, and who has already been reminded.
Better service for owners
Repairs, approvals and payments are all on record, so an owner's question takes minutes to answer.
Oversight without chasing
One view shows what is on track and what needs attention, without asking your staff for updates.
Room to grow
Take on new properties without taking on the same amount of admin. Each one starts from your existing records.
Useful at every desk in your business.
Everyone works from the same records, so nobody has to ask a colleague where something stands.
Directors and business owners
See collections, arrears and open issues across every property, and know where to step in before a problem reaches an owner.
- Portfolio view
- Arrears
- Open issues
Operations managers
Assign and track work across properties, approve quotes, and spot overdue jobs before a tenant has to ask.
- Maintenance
- Assignments
- Approvals
Accounts teams
Every payment recorded against a tenant and unit, receipts issued, and arrears visible without rebuilding a spreadsheet.
- Payments
- Receipts
- Arrears
Property officers and caretakers
Clear jobs, fewer repeat questions, and tenant requests that arrive already organised by property and unit.
- Job list
- Tenant requests
- Photo sign-off
Tenants keep using WhatsApp. Your team gets organised.
Nobody outside your office downloads an app or learns a new system. They carry on in WhatsApp, and your team works from one dashboard.
Tenants
Report repairs with a message, photo or voice note, ask for their balance, and receive reminders and receipts.
Contractors and caretakers
Receive jobs, send quotes back, and reply with a photo when the work is done.
Property owners
Get repair updates with photos and approve quotes by replying to a message.
Your team
Sees every conversation, payment and request in one dashboard, organised by property and unit.
Works alongside the tools you already use
Tenants, contractors and owners stay in the app they already use.
We import your existing spreadsheets when you start. Export any time.
MoMo payment links, with payments matched to the right tenant automatically.
Invoices, payments and contractor bills synced to your accounts.
Simple per-unit pricing, in cedis.
Billed to your management company, never to your tenants.
Starter
For one property, up to 3 staff:
- Properties, units and photos
- Owners and occupants
- Tenancies, rent and deposits
- Payments, allocation and balances
- Maintenance issues
- Dashboard and statements
- MoMo payment linksIn development
- RealyBot on WhatsAppIn development
- QuickBooks syncIn development
Pro
Everything in Starter, plus:
- Multiple properties
- Unlimited staff with roles
- Service charges and leviesIn development
- Reports and CSV exportsIn development
- Bulk import of your dataIn development
- Maintenance follow-ups and evidenceIn development
- ApprovalsIn development
Enterprise
For 2,000+ units, everything in Pro, plus:
- Contract pricing per unit
- Owner ledgersIn development
- Service-charge fundsIn development
- Synced to your accounting systemIn development
Billable units are all units under management, occupied or vacant. Minimum GHS 1,000 per estate per month. Prices exclude VAT and levies. Billed quarterly or annually in advance; pay annually and get two months free. One-time setup and data import from GHS 2,000. Pilot customers pay no setup fee and get 50% off Starter for their first 90 days.
Join our first pilot companies in Accra and Tema.
RealynFlow is in its pilot phase. We're working closely with a small number of property management companies: we set up your properties, import your spreadsheets and get your tenants started on WhatsApp.
Every pilot starts with a demo, so we can agree what to set up first. Pilot customers pay no setup fee and get 50% off Starter for 90 days.
Book a demo- Property, unit, tenant and tenancy records
- Rent and service charge tracking, with reminders and receipts
- Repair requests from WhatsApp, assigned and tracked to sign-off
- RealyBot for routine tenant enquiries
- One dashboard for your team
- MoMo payment links with automatic matching
- QuickBooks sync
- Owner statements and service-charge fund ledgers
See how much of your daily workload RealynFlow Property could take off your team.
We'll walk through RealynFlow using your own day-to-day: how rent comes in, how repairs are reported, and how your team answers tenants.